How does TYME Technologies connect Claude to Vincere, Apollo, HubSpot and Gmail?

Through StackOne's agentic tools gateway. Each system is exposed to Claude as agent-ready tools with real-time, permissioned read-write access and a full audit trail — no custom integration code, and the first workflow was live within minutes.

Can an AI agent keep a CRM up to date automatically?

Yes. TYME's agent reviews each day's outbound, logs every email against the right Vincere contact, creates missing records, and syncs Apollo engagement — so CRM hygiene runs itself and every account keeps a single source of truth.

What results did TYME Technologies see from AI agents for outbound sales?

Outbound volume rose roughly tenfold, the BD engine now generates about two meeting requests a day, and 50–60 personalised, review-ready emails are prepared each morning — with hours of CRM and meeting-prep admin removed every week.

Which StackOne connectors does TYME Technologies rely on?

Vincere, Apollo, HubSpot and Gmail today, with a timesheet-and-invoicing (Harvest/Xero) automation in build. StackOne will build a connector for any tool with an API if one doesn't exist yet.

How TYME Technologies Increased Outbound 10× with Claude

Q: What is TYME Technologies?

TYME Technologies is a London-based data, AI and digital consultancy that helps enterprises design, build and operate their AI transformations. It also convenes the London Tech Leaders and London DevOps communities.

By the numbers

What changed when one agent could finally act

TYME wired Claude straight into Vincere, Apollo, HubSpot and Gmail with StackOne — turning outbound, CRM updates and meeting prep into an always-on, AI-run growth engine.

Outbound volume

Meetings generated

Review-ready drafts each morning

From sign-up to first live workflow

Key connectors:

The situation

Scaling outbound without scaling the team

TYME Technologies (opens in new tab) is a London-based data, AI and digital consultancy that helps enterprises design, build and operate their AI transformations. Alongside client delivery and advisory work, the team runs an always-on business development motion and convenes the London Tech Leaders (opens in new tab) community.

For a consultancy, time is literally money — every hour on admin is an hour not sold and not billed. TYME holds a high bar for CRM hygiene across its businesses, running Vincere as its CRM, Apollo for prospecting, and Claude as the team's AI operator. The next step was obvious: scale outbound and operations with AI, without adding headcount.

The cost of doing it by hand

Manual CRM updates, meeting prep and outreach add up

Most AI stops at the chat window. It can draft, but it can't open the CRM. That gap was expensive:

CRM updates ate selling hours. Logging touchpoints, notes and outcomes was slow, manual work — so it got deferred.
Data quality suffered. Engagement wasn't reliably logged, so no account had a single source of truth.
Meeting prep was manual. Context was scattered across Gmail, Drive, Calendar and LinkedIn; a colleague's note from months ago was invisible.
Outbound was capped by human hours. Personalised, researched outreach doesn't scale when every email is written by hand.
MCPs were missing or incomplete. Many tools have no MCP server — or a partial one — and finding, vetting and managing MCPs across systems is a mess of its own.
Onboarding meant re-keying. Every new associate had to be entered into multiple systems by hand.

What TYME needed

An AI agent that works inside Vincere, Apollo, HubSpot and Gmail

To fix this without adding operational headcount, TYME needed its AI agent to automate entire workflows end-to-end — reading from and writing to the tools the business actually runs on:

01Read & write the CRM — create records, log every touchpoint, attach notes

02Bridge the prospecting tool — sync opens, replies & bounces to the right record

03Pull full account history on demand, for instant meeting prep

04Trigger multi-system onboarding from a single action

05Keep a human in the loop — review before anything sends

06Work across two separate businesses and CRMs (Vincere & HubSpot)

How StackOne does it

One agent. One integration layer. Every system.

TYME uses StackOne's agentic tools gateway to give Claude real-time, permissioned access to all of its systems. Each tool becomes agent-ready — read and write, with fine-grained permissions and an audit trail on every action — so a single prompt can run cross-system workflows end-to-end. TYME connected Vincere, Apollo, HubSpot and Gmail and had its first workflow live within minutes.

Claude TYME's agent

Find new accounts that match our ICP, research each one, and draft a personalised first-touch email in my Gmail drafts for review. Create the contact and company in Vincere and log the touchpoint.

Searching & executing actions

Action Search 0.3s

Search Accounts ICP match

Create Company & Contact new prospects

Draft Email personalised first touch

Log Touchpoint outreach

54 personalised drafts are waiting in Gmail for your review — every prospect logged in Vincere.

TYME's stack

Connect

Vincere, Apollo, HubSpot & Gmail exposed as agent-ready tools — first workflow live in minutes.

Secure

Human-in-the-loop approvals, fine-grained permissions and an audit trail on every action.

Optimize

One prompt fans out across systems — the right tools found and executed in a single run.

“Every morning there are 50 to 60 personalised emails waiting for me to review and send — outbound has gone up tenfold. StackOne is a massive, crucial part of that engine.”

Jack Moore Co-founder, TYME Technologies